Missing Agendas in meetings

Today we have a meeting with multiple teams to discuss on release of the new feature by 25th of February. Without directions and agenda that meeting completed. The attendees were new to the application and don’t even know what to do Discussions happened over so many things only few we will remember. Even after few hours, all the items that discussed in the crucial meetings also erases from brain and that works pending until someone remind us or we get into our thoughts when we are in unexpected and comfortable situations. Even we delegate the item to someone who can take care, they also forgot due to their busy schedules. It’s absolutely fine but regular and frequent follow up doesn’t work as we think. By providing the timelines & putting the pressure to accomplish that work in stipulated timelines leads to wrong doings and errors in work. Someone who is not performing the work that you assigned or his own work, should understand the person with empathy. And need to ask few questions why that work delaying? And reason for underperforming. In these situations, need to look into deep of his life to understand what’s going on his personal & career life.